Regulatory Information

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Terms of Business

1. Accepting our Terms of Business

By asking us to quote for, arrange or administer your insurances, you are providing your informed agreement to these Terms of Business.  We draw your particular attention to the section headed ‘Your responsibilities’, ‘Using your personal data’ and specifically the paragraph explaining how ‘sensitive personal data’ is used;

For your own benefit and protection, you should read these terms carefully.  If you are unsure about any aspect of our Terms of Business or have any questions regarding our relationship with you, please contact us at the above address.

 

2. The Financial Conduct Authority

Principal Insurance Limited is authorised and regulated by the Financial Conduct Authority (FCA).  Our FCA Register number is 551900.

Our permitted business is introducing, advising, arranging, dealing as agent and assisting in the administration and performance of general insurance contracts.

You can check this on the Financial Services Register by visiting the FCA website, www.fca.org.uk/register or by contacting the FCA on 0800 111 6768.

 

3. Our service

We source and arrange a large number of products.  For most products offered we make personal recommendations when arranging your insurance.  We do this by asking you a number of questions to assess your demands and needs.  We will always make it clear to you whether the service we are providing is one where we are making a personal recommendation or a service where you are required to make your own informed decision.  You will receive confirmation of the type of service you have received within your full insurance documentation and before you make you make the purchase.  In arranging and administrating your insurance we act as an insurance intermediary.  The insurance policies are underwritten by independent insurance companies.  We will not in any circumstance guarantee the solvency of any insurer.

When arranging instalments, we act as a credit broker and not a lender.  We only offer instalments from a single provider, Close Brothers Premium Finance.

 

4. Our product range and range of insurers

We arrange personal and commercial insurances through a range of insurers, but for certain products, we only arrange products from either a limited number of insurers or a single insurer.  We will give you further information about this before we finalise your insurance arrangements; where we select products from a limited number of insurers you may ask us for a list of the insurers we deal with for these products.

 If you ask us to arrange a contract of insurance for purposes relating to your trade, business or profession we will treat you as a commercial customer.

If we arrange insurance cover mainly for your trade, business or profession but the policy includes personal use you will also be treated as a commercial customer.

 All our motor policies have legal cover included.  The legal policy cannot be removed and there is no charge for this benefit.

 

5. What to do if you have a complaint

We aim to provide a high level of customer service at all times but, if you are not satisfied, please contact us at the details above.  When dealing with your complaint, we will follow our complaints procedure; a summary of this procedure is available on request.  If you remain dissatisfied, you can refer your case to the Financial Ombudsman Service, Exchange Tower, London, E14 9SR, by phone 0800 023 4567, or by email  complaint.info@financial-ombudsman.org.uk

If you purchased your policy online, your complaint can be submitted to the European Commission’s Online Dispute Resolution at http://ec.europa.eu/odr for the purposes of identifying a suitable alternative dispute resolution (ADR) provider.  Although, we expect the provider to be the Financial Ombudsman Service.

 

6. The Financial Services Compensation Scheme (FSCS)

We are covered by the FSCS.  You may be entitled to compensation from the scheme if we cannot meet our obligations.  This depends on the type of insurance and the circumstances of the claim. If you are eligible to claim from the FSCS, compensation is available as follows:

  • Insurance advising and arranging is covered for 90% of the claim, without any upper limit
  • For compulsory classes of insurance (such as Third Party Motor or Employers Liability), insurance advising and arranging is covered for 100% of the claim without any upper limit

Further information about compensation scheme arrangements is available from the FSCS on 020 7741 4100 or www.fscs.org.uk.

 

7. What you will pay for our services

 

Personal Insurance

We usually receive commission from insurers or product providers.  We also charge you non-refundable fees for arranging and administering your insurances;

 

Motorcycle / Car / Home Insurance

New Business/Renewal administration fee: up to £75.00

Mid-term Adjustment: up to £50.00

Cancellation within your 14 day Right to Cancel: up to £30

Cancellation Fee (outside of your 14 day Right to Cancel): up to £75.00

Paper documentation request: £5.00

 

Motorhome Insurance

New Business/Renewal administration fee: up to £250.00

Mid-term Adjustment: up to £50.00

Cancellation within your 14 day Right to Cancel: up to £30

Cancellation Fee (outside of your 14 day Right to Cancel): up to £75.00

Paper documentation request: £5.00

 

Sorn Insurance

New business/renewal administration fee £47.50

Cancellation within your 14 day right to cancel; £47.50 New Business Fee non refundable but full return of insurer premium unless there is a claim.

 

Private Van Insurance

New Business/Renewal administration Fee:

Insurer premium up to £187.50 the fee will be up to £75.00

Insurer premium is over £187.50 the fee will be up to a maximum of 40% of the insurer premium

Mid-term Adjustment: up to £35.00 plus up to 20% of any return premium from your insurer

Cancellation within your 14 day right to cancel: up to £75.00

Cancellation Fee (outside of your 14 day right to cancel): up to £75.00 plus up to 20% of any return premium from your insurer

Paper documentation request: £5.00

 

You have the right to request information regarding any commission we receive as a result of arranging and administering your insurance. Please send any such requests to the address above.

 

Commercial Insurance, including commercial van and specialist commercial policies We usually receive commission from insurers and you have the right to request information regarding any commissions we receive.

Because the commission rates paid by insurers are variable and don’t always reflect the level of work we have carried out, we may also make service charges over and above the charges made by your insurers to cover the administration of your insurance policy. These charges will be agreed with you in advance.

 

New Business/Renewal administration Fee:

Insurer premium up to £187.50 the fee will be up to £75.00

Insurer premium over £187.50 the fee will be up to a maximum of 40% of the insurer premium

Mid-term Adjustment: up to £35.00 plus up to 20% of any return premium from your insurer

Cancellation within your 14 day right to cancel: up to £75.00

Cancellation Fee (outside of your 14 day right to cancel): up to £75.00 plus up to 20% of any return premium from your insurer

Specialist Commercial Policies (Including but not limited to Employers Liability, Public Liability, Landlords, Fleet, Motor Trade): up to £1000

Paper documentation request: £5.00

 

You will receive a quotation which will tell you the total price to be paid, and which identifies any fees, taxes and charges separately from the premium, before your insurance arrangements are concluded.

 

In the event of cancellation, we do not refund any commission or fees.

Any premium refunds due will be reduced by any service charge and any other sums owing in respect of the policy.

Before the conclusion of your insurance contract (or at renewal), we will remind you of your right to request information regarding any commission payments we may receive as a result of arranging and administrating your insurance.

We may also receive commissions from our finance provider where premiums are paid by way of an instalment arrangement.

 

8. Cancelling your policy

Your right to cancel – You have the right to cancel your policy within 14 days of the start date of your policy or when you receive your policy documents, whichever is the later.  This is also known as a ‘cooling off period’ for you to decide whether you wish to proceed.  In the event of cancellation within your 14 day right to cancel period a cancellation fee for our services as shown in the relevant ‘cancellation within your 14 day right to cancel’ section will apply.

 

Cancellation outside of your 14 day right to cancel – you can cancel your policy at any time. A cancellation fee for our services as shown in the relevant ‘cancellation fee (outside of your 14 day right to cancel)’ will apply.

No refund is offered in the event of cancellation of any additional products outside of your 14 day right to cancel or at any time if a claim is made against your policy.

You can cancel your policy at any time by contacting us at the details above.  In all instances, cancellation requests can only be made by the policyholder.

 

If you are paying your premium by way of instalments and have not paid all your instalments, any refund of insurer premium will be offset against any amount you owe and you will be responsible for any amount outstanding if applicable.

If any payment or premium remains unpaid we may instruct a debt recovery agent to recover the outstanding amount on our behalf.

If your policy is cancelled and a claim is made against your policy you must pay the reminder of your premium, this includes any instalment payments outstanding on your finance agreement.

The terms of your policy may allow insurers to retain the premium in full or to charge short-period premiums in the event of cancellation before the policy expires please see your policy wording for further details.

 

9. Your responsibilities

You are responsible for providing complete and accurate information which insurers require in connection with any proposal for insurance cover.  This is particularly important before taking out a policy and at renewal, but it also applies throughout the life of a policy.  In order to provide you with an accurate quotation and correct policy documents, we will ask you a series of questions, it is important that you answer these questions honestly and to the best of your knowledge, failure to do so could influence the insurer’s decision to accept the risk or the terms offered, this could invalidate the policy and mean that claims may not be paid or in paid in full.  You must check all details on any proposal form or Statement of Facts.

 

Commercial customers: If the insurance is arranged wholly or mainly for purposes relating to your trade, business or profession you have a duty of fair presentation of all material circumstances. This means that you must disclose every material circumstance which you know or ought to know. This duty applies throughout the life of the policy, and when you renew your insurance.  Material circumstances are any circumstances and facts which may influence the insurer’s decision to accept the policy and/or what terms are applied.  Failure to disclose a material circumstance or fact may invalidate your insurance and may mean that your claim may not be paid or paid in full.

 

It is important that you read all insurance documents issued to you particularly any proposal forms and Statements of Facts and ensure that you are aware of the cover, limits and other terms that apply.  Particular attention must be paid to any warranties and conditions as failure to comply with them could invalidate your policy. You must inform us immediately of any changes in circumstances which may affect the services provided by us or the cover provided by your policy.  If you find there is an error in any of your documentation, you must speak to us immediately so we can amend your details.  If you are unsure about any matter, please contact us for guidance.

 

10. Handling money

We hold your premium payment under risk transfer as agent of the insurers and we do this by paying it into an insurer premium trust account until it is passed to the insurers.  This is to protect your money and means that whilst your money is in the account, it cannot be used for any purpose other than paying the insurers or any insurance intermediaries through whom we may have arranged your insurance.  We will retain any interest earned on the account.

 

11. No Claims Bonus

If you have informed us that you are entitled to No Claims Bonus but this is not validated with the relevant proof, your policy may be subject to an additional premium, it may be cancelled or be made null and void from the inception date of your policy.

 

12. Fraudulent and False Claims

If you knowingly make a claim that is false or fraudulent in anyway, your policy will become void and no payment will be made against the claim.

 

13. Dealing with others on your behalf

If you wish for a partner/spouse to contact us in connection with your insurance policy, subject to answering security questions, we will deal with a person whom we reasonably believe will be acting on your behalf, relating to your policy or claim.

 

14. Renewing your policy

For your protection prior to your renewal date, we will send you a renewal invitation which will detail the premium due and the details we hold regarding your policy. It’s important you check your details to ensure the information we have is accurate and you inform us of any changes in your circumstances.

 

To ensure that the policy continues to meet your needs we may offer an alternative insurer at renewal, however if you would like to remain with your previous insurer please contact us to let us know. If you are happy with the quote and insurer offered there may be nothing further for you to arrange and your card or designated bank/building society may be automatically debited for your renewal. Further details of whether or not your policy will be automatically renewed will be confirmed on your renewal invitation.

 

If you do not wish us to renew your policy automatically, please inform us at least 7 days prior to your renewal date. If we do not hear from you, we will take this as your authority to accept the renewal terms and will accept the policy offered on your behalf. You can contact us at any time to opt out of this benefit at the above details. Please note, if we confirm your policy will not be automatically renewed, cover will cease on your renewal date unless you contact us beforehand to make a payment.

 

15. Using your personal data

We will process any personal information we obtain in the course of providing our services to you in accordance with the Data Protection Act 1998.  In administering your insurances it will be necessary for us to pass such information to insurers and other product or service providers which may also provide us with business and compliance support. This may include a credit reference agency, the Claims and Underwriting Exchange (CUE), Motor Insurers Database (MID), MyLicence (DVLA & Motor Insurance Bureau database) and other similar databases. The purpose of this is to assist in checking the information you provide to us and to prevent fraud.  We may also pass your details to a debt collection agency to recover any outstanding premiums or payments.

 

We may also disclose details to relevant parties, as necessary, to comply with regulatory or legal requirements.  We may contact you or pass your details to other companies associated with us in order to promote products or services which may be of interest to you, however we will only pass your details to other companies for this purpose if have your permission.  We will not otherwise use or disclose the personal information we hold without your consent.

 

Some of the details you may be asked to give us, such as information about offences or medical conditions, are defined by the Act as sensitive personal data.  By giving us such information, you signify your consent to it being processed by us in arranging and administering your insurances.

 

Subject to certain exceptions, you are entitled to have access to your personal and sensitive personal data for which you will be charged a fee of £10.  If at any time you wish us, or any company associated with us, to cease processing any of the personal data or sensitive personal data we hold, or to cease contacting you about products and services, please contact us at the details above.

 

17. Conflict of interests

Occasions can arise where we, or one of our associated companies, clients or product providers, may have a potential conflict of interest with business being transacted for you.  If this happens, and we become aware that a potential conflict exists, we will write to you and obtain your consent before we carry out your instructions and we will detail the steps we will take to ensure fair treatment.

 

18. Claims

Please see your policy documents for the procedure to follow in the event of a claim. Generally, insurers require immediate notification of a claim or circumstances which might lead to a claim.  We will employ due care and skill if we act on your behalf in respect of a claim.

If you are paying your premium by way of instalments any outstanding amount on your finance agreement will become immediately payable in the event of a claim.

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